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City Council |
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Agenda Request |
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Agenda Of: |
05-05-09 |
Agenda Request No: |
III-J |
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Initiated By: |
Todd Reed |
Responsible Department: |
Fiscal Services |
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Presented By: |
Todd Reed |
Department Head: |
Linda Symank Director of Fiscal Services |
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Additional Department. Head (s): |
Sereniah Breland Support Services Director |
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Subject / Proceeding: |
Consideration and Approval for Purchase of FY09 Fleet Replacement,
New Vehicles and Equipment. |
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Exhibits: |
FY09 Fleet Replacement List |
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Clearances |
Approval |
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Legal: |
n/a |
Executive Director: |
n/a |
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Purchasing: |
Todd Reed Purchasing Manager |
Asst. City Manager: |
Karen Daly |
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Budget: |
Bryan Guinn Budget Manager |
City Manager: |
Allen Bogard |
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Budget |
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Expenditure Required: $ |
515,124.37 |
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Amount Budgeted/Reallocation: $ |
1,007,568 |
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Additional Appropriation: $ |
0 |
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Recommended Action |
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Approval for the purchase of 17 vehicles and 1 trailer representing the annual fleet replacement, new vehicles, and equipment in the amount of $515,124.37 via Fort Bend County and the Houston-Galveston Area Council (HGACBuy) cooperative purchasing contracts. |
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Executive Summary |
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Annually, the City prepares a list of vehicles and equipment that require purchase for new positions and/or replacement because of age, use and condition. The vehicles and trailer are funded through the City’s Fleet Replacement Fund. Fleet Services utilizes developed criteria considering vehicle condition, mileage, maintenance history as well as actual inspections by fleet technicians and department managers to determine which vehicles are in need of replacement. Purchasing has utilized the Fort Bend County Interlocal Agreement and the Houston-Galveston Area Council Cooperative Contract to procure vehicles in past years with much success. Through the Fort Bend County Interlocal Agreement, seven vehicles will be purchased: · Two Ford Explorers · Three Ford F150 Trucks · Two Ford F250 Trucks Through the Houston-Galveston Area Council, HGACBuy Cooperative, ten vehicles and one trailer will be purchased: · Six Chevrolet Tahoe’s with police package · Three Chevrolet 1500 Silverado Trucks · One Chevrolet 250 Express Cargo Van · One Godwin CD100M 4” trailer mounted diesel engine pump The FY09 annual fleet replacement, new vehicles, and equipment will be distributed as follows:
The FY09 Fleet Replacement and Equipment Fund has $1,007,568 appropriated for new and replacement vehicles. There is $746,839 available for replacement vehicles and associated equipment and $261,179 for new vehicles to the fleet. A total of $515,124.37 is required for the proposed replacement and new vehicle purchases. Savings in the fleet replacement budget are the result of a revised Fleet Replacement Policy which extended the use of many of the vehicles resulting in fewer replacements this year than budgeted. The Purchasing Division recommends that the City Council approve the purchase of 17 new vehicles and 1 new trailer. |
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Exhibits |
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FY09 FLEET REPLACEMENT |
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UNIT |
DESCRIPTION |
DEPT |
DEPT |
NEW DESCRIPTION |
ACTUAL VEHICLE COST |
Extra Equipment |
Internal Make Ready |
Total Vehicle Cost |
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191 |
2001 CHEVROLET
SILVERADO |
1643 |
COMMUNITY & ENVN
SVCS |
2009 Chevy Cargo Van
w/ driver side door option and Mavron Animal
Transport Conversion |
22,484.00 |
12,590.00 |
0 |
35,074.00 |
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234 |
2000 FORD F-250 |
1420 |
Public Works-TRAFFIC
OPERATIONS |
2009 Ford 3/4 ton,
extended cab, long wheel base |
26,585.00 |
1500.00 |
3,565.00 |
31,650.00 |
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236 |
2001 CHEVROLET
SILVERADO |
1420 |
Public Works-TRAFFIC
OPERATIONS |
2009 Ford 1/2 ton,
regular cab, long wheel base |
16,510.00 |
0 |
8565.00 |
25,075.00 |
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373 |
2006 FORD CROWN
VICTORIA |
1811 |
PD PATROL |
2009 Chevy Tahoe PPV
LS V8 Gas 4 Door 2 wheel drive PD package |
27,929.00 |
5269.00 |
2435.00 |
35,633.00 |
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386 |
2006 FORD CROWN
VICTORIA |
1811 |
PD PATROL |
2009 Chevy Tahoe PPV
LS V8 Gas 4 Door 2 wheel drive PD package |
27,929.00 |
550.00 |
2,915.00 |
31,394.00 |
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388 |
2006 FORD CROWN
VICTORIA |
1811 |
PD PATROL |
2009 Chevy Tahoe PPV
LS V8 Gas 4 Door 2 wheel drive PD package |
27,929.00 |
550.00 |
2,915.00 |
31,394.00 |
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389 |
2006 FORD CROWN
VICTORIA |
1811 |
PD PATROL |
2009 Chevy Tahoe PPV
LS V8 Gas 4 Door 2 wheel drive PD package |
27,929.00 |
550.00 |
2,915.00 |
31,394.00 |
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1986 4" TRASH
PUMP |
5011 |
Utilities - WASTEWATER |
2008/2009 new Godwin
CD100M 4" Trailer Mounted Diesel Trash Pump |
20,805.37 |
0 |
845.00 |
21,650.37 |
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675 |
2001 FORD F250 |
5210 |
AIRPORT |
2009 Chevy Silverado
1500 |
21,427.00 |
1,295.00 |
525.00 |
23,247.00 |
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681 |
2001 CHEVROLET
SILVERADO |
5205 |
AIRPORT MAINT. |
2009 Chevy Silverado
1500 |
21,427.00 |
1,295.00 |
525.00 |
23,247.00 |
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TOTAL REPLACEMENT COUNT-- 10 |
240,954.37 |
23,599.00 |
25,205.00 |
289,758.37 |
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FY09 NEW FLEET |
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DEPT |
DEPT |
NEW DESCRIPTION |
ACTUAL VEHICLE COST |
Extra Equipment |
Internal Make Ready |
Total Vehicle Cost |
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1811 |
PD PATROL |
2009 Chevy Tahoe PPV
LS V8 Gas 4 Door 2 wheel drive PD package |
27,929.00 |
5,269.00 |
2,435.00 |
35,633.00 |
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1811 |
PD PATROL |
2009 Chevy Tahoe PPV
LS V8 Gas 4 Door 2 wheel drive PD package |
27,929.00 |
5,269.00 |
2,435.00 |
35,633.00 |
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1930 |
FD-FIRE TRAINING |
2009 Ford Explorer |
18,660.00 |
7,889.00 |
500.00 |
27,049.00 |
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1931 |
FD-FIRE PUBLIC
EDUCATION |
2009 Ford Explorer |
18,660.00 |
7,889.00 |
500.00 |
27,049.00 |
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1420 |
PW-TRAFFIC
OPERATIONS |
2009 Ford F-150 1/2
ton, regular cab, long wheel base |
16,510.00 |
0 |
8,565.00 |
25,075.00 |
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1420 |
PW-TRAFFIC
OPERATIONS |
2009 Ford F-250 3/4
ton, extended cab, long wheel base |
24,490.00 |
1,500.00 |
3,565.00 |
29,555.00 |
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5015 |
UTILITIES CUSTOMER
SERVICE |
2009 Ford F-150 1/2
ton, regular cab, long wheel base |
15,725.00 |
5,400.00 |
400.00 |
21,525.00 |
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5210 |
AIRPORT |
2009 Chevy Silverado
1500 |
21,427.00 |
1,295.00 |
525.00 |
23,247.00 |
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TOTAL NEW FLEET COUNT-- 8 |
171,330.00 |
34,511.00 |
18,925.00 |
224,766.00 |
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FY09 FLEET
REPLACEMENTS (total from above) |
289,758.37 |
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HGACBuy ADMN. FEE |
600.00 |
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TOTAL FY09
FLEET REPLACEMENT COST |
515,124.37 |
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