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2. Use this form to request the Mayor's or a Council Members participation in your event or function.

   *NOTE* For National Night Out Requests: Please visit www.sugarlandtx.gov/NNO and submit the party registration form to request Mayor and/or Council participation at your NNO party. Requests for National Night attendance received via this form will not be considered valid. 

   Please note that requests must be submitted two weeks in advance.

   Contact Kayla Samek (281-275-2313 or ksamek@sugarlandtx.gov) for additional questions. 

4. Proclamation, Recognition Certificate, or Letter Requests
   To request a proclamation, recognition certificate, or letter from the Mayor or City Council, fill out the online request form.
6. General Event Information
8. Name of Individual and/or Entity Making the Request*
10. Phone Number*
11. Email*
13. About the Company/Organization*

    This information will help us learn more about the company/organization. This can include history, mission, industry, years in Sugar Land, and/or other relevant information. Include website links if possible.

15. Date and Time of the Event (Start to End)*
    Date and Time of the Event (Start to End) Start Date

    Date and Time of the Event (Start to End) Start Time

    —

    Date and Time of the Event (Start to End) End Date

    Date and Time of the Event (Start to End) End Time
17. Title of event*
19. Event Location*

    Enter the exact location (address) of where the event will take place. If the event will be virtual, please indicate the online platform that will be used (e.g. Zoom, Teams, etc.).

    Is your event taking place in the Sugar Land Town Square Plaza?
    Please contact Planned Community Developers at (281) 276-6000 or email events@sugarlandtownsquare.com to ensure plaza availability.

21. Description of the event (include website if available)*
23. Any promotional items available?
    If available, upload any flyer, program, or other resource about the event and your organization.
25. Who is the intended audience for this event?*
26. Who is going to be in attendance?*
28. Is the event*

    1. Invite Only
    2. Open to the Public
29. How many people are you expecting?*
33. Request Specifics
35. Who are you requesting?

    You can select more than one.

    1. Mayor Joe R. Zimmerman
    2. At-Large Council Member William Ferguson
    3. At-Large Council Member Jennifer J. Lane
    4. District 1 Council Member Suzanne Whatley

    1. District 2 Council Member Naushad Kermally
    2. Mayor Pro Tem and District 3 Council Member Stewart Jacobson
    3. District 4 Council Member Carol K. McCutcheon
    4. Mayor and all City Council Members
37. If the Mayor is unavailable, would you like the Mayor Pro Tem to attend in his place?

    1. Yes
    2. No
39. Expected Arrival Time*
    Expected Arrival Time

    Expected Arrival Time
41. What type of attire is appropriate for this function?*
42. Are spouses invited?*

    1. Yes
    2. No
44. How long do you expect the elected official(s) to be in attendance?*
45. Who is the contact person?*
    Who should be contacted with any questions on the day of the event? Include contact person’s name, office, cell & work number.
47. Where do you specifically expect the elected official(s) to be?*
    Name and address of facility including room number/name, city and zip code.
49. Describe the specific function or participation the elected official(s) will have*
    Only attendance and presence?
51. Will the elected official(s) be expected to speak?*

    1. Yes
    2. No
53. On what topic and for how long?*

    Describe the speaking topic and for how long? Are you requesting a speech or informal remarks? Will there be other speakers at this event?

55. Is the elected official expected to acknowledge specific individuals in attendance?*

    If so, provide names and titles.

57. Acknowledgement*

    1. I understand that speaking engagements that are technical in nature or pertain to the day-to-day operations of the City may be more appropriate for a City staff member to present.

    Please email 311@sugarlandtx.gov  to request a city staff member attend or speak at your event.

58. Speaking Remarks Acknowledgement*

    1. I understand that if I am requesting elected officials to speak about a topic not related to city operations, I will need to provide written speaking remarks a week in advance of the event.
60. Will audio/visual equipment be available for a presentation, i.e., computer, screen, projector, etc.? *

    1. Yes
    2. No
62. Will there be other speakers at this event?*

    1. Yes
    2. No
63. Please list other speakers names and what they will be speaking on.*
65. Will you expect pictures to be taken of the elected official(s)?*

    If so, describe type of pictures, how the photos will be used, and where they will be shared.

67. Photo Acknowledgement*

    1. I understand that if photos of my non-City sponsored event are needed, I must provide the photographer and camera to take the photo(s).

    The City is unable to provide photography services for events not directly sponsored by the City.

69. Acknowledgement #1*

    1. I understand that the availability of elected officials is not guaranteed.
71. Acknowledgement #2*

    1. I understand that the request must be submitted two weeks in advance of the event or function.
Leave This Blank:


72. 1. Receive an email copy of this form.
73. Email address

    This field is not part of the form submission.

74. Submit

* indicates a required field